Guide for Florida agents
What is a transaction coordinator?
A transaction coordinator (TC) is a real estate professional who manages the administrative and compliance side of a transaction from executed contract to closing. The TC builds the deadline timeline, collects and audits documents, coordinates communication between the agent, lender, title company, inspectors and vendors, and delivers a broker-compliant file at closing.
Put simply: the agent sells the real estate, and the transaction coordinator makes sure the transaction actually closes on time.
What does a transaction coordinator do?
A TC handles the operational work that sits between a signed contract and a funded closing:
- Opens the file and introduces every party — agents, lender, title, closer
- Builds a written timeline of every contract deadline and distributes it
- Tracks inspection, repair, financing, appraisal and title contingencies
- Collects signatures, initials, dates, disclosures and addenda
- Enters and updates the listing in the MLS and manages status changes
- Schedules inspectors and vendors, then verifies completed repairs
- Coordinates utility transfers ahead of the closing date
- Audits the file against brokerage compliance requirements
- Sends proactive weekly status updates to all parties
What does the contract-to-close timeline look like?
Days 1–3
Contract opened
Executed contract reviewed, escrow deposit confirmed, timeline distributed, title opened, introductions sent.
Days 3–15
Inspections and repairs
Inspection scheduled, repair requests and addenda tracked, vendors coordinated, completed work documented.
Days 10–25
Financing and appraisal
Lender milestones followed, appraisal ordered and tracked, loan conditions monitored to clear-to-close.
Days 25–close
Closing preparation
Utilities transferred, final walkthrough scheduled, closing statement reviewed, compliant file delivered.
How is a TC different from an assistant or the title company?
Transaction coordinator
Owns the executed contract: deadlines, documentation, compliance and third-party communication for that file.
Real estate assistant
Supports general business tasks — marketing, database, scheduling — not file-specific contract management.
Closing agent / title
Handles title search, escrow and the legal closing itself. They do not manage your contract deadlines for you.
What does a transaction coordinator cost in Florida?
Florida coordination is usually priced per file rather than hourly. Transactions Made E Z Inc. starts at $500 per transaction, priced by scope — listing coordination, buyer-side, or full contract-to-close. There is no monthly retainer, and no charge at all if the transaction does not close.
When should an agent hire a TC?
Coordination work commonly consumes 10–15 hours per transaction. Once an agent is closing two or more files a month, that time is coming directly out of listing appointments, showings and client follow-up. Hiring a transaction coordinator converts those hours back into income-producing activity while reducing the risk of a missed deadline or an incomplete broker file.
You sell real estate.We handle the transaction.
Serving agents and brokers across all of Florida, Monday through Friday, 9:00 AM to 5:00 PM. Email your executed contract and the timeline is built within one business day.
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